Message Executive 2003 Help |
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Message Executive SPAM Rules determine which messages should
be classified as SPAM based on their content, the person they came from, or
the domain they came from.
Treat all incoming e-mail as SPAM
If no return address is available, consider it to be SPAM. Once the messages are in the "Junk Mail" folder, automatically move them to the "Deleted Items" folder after [ ] [days/hours]. This setting is used to specify how old messages have to be before they are moved from the Junk Mail folder into the Deleted Items folder. This give you the opportunity to quickly review messages in Junk Mail before having them moved to Deleted Items. If you would like messages to be moved directly into Deleted Items you can specify 0 days or 0 hours, however you may want to consider at least giving yourself sometime to review suspected SPAM before deleting it to be sure that you're not deleting something important.
Content rejection can assist you in removing unwanted e-mails that uses Content (word or phrases) The content window shows you the list of words or phrases you consider to be SPAM. Often you receive SPAM that has catchy phrases or inappropriate text in the message subject or body. For example: "Financial Freedom". The three buttons on this tab (Add, Remove and Modify) allow you to add words or phrases, delete them or modify them as you see fit. Rejecting domains can be an effective method of eliminating those messages coming from users sending from domains that allow SPAM-ming. Often a large portion of SPAM can be eliminated by specifying domains such as aol, yahoo, hotmail etc... Domains Often you will find that particular e-mail domains allow their users to send SPAM. Often by blocking the entire domain can greatly reduce the need to continually specify Rejected Senders. For example: often an unknown person will set up an AOL.com account and then use it to send out SPAM. In a situation like this it is easier to block the domain aol.com and specify on the "Accept Sender" tab only those email addresses from aol.com that you would like to still receive messages from. The three buttons on this tab (Add, Remove and Modify) allow you to add domains, remove domains or modify domains. *Note: You can also use the "*" symbol to specify all child domains. (a child domain is a sub domain of an existing one...for example in the domain na.aol.com, "na" is a child domain of aol.com. If you specify *.aol.com then any domains that have aol.com in the domain name will be rejected and considered SPAM The reject senders can come in handy when you receive messages from a particular sender on a regular basis and despite the request to be removed from their mailing list, you continue to receive messages from them any way. E-mail Addresses The E-mail Addresses window displays the just rejected senders list. You can Add, Remove or Modify addresses in this list using the corresponding buttons on the right hand side of the window. Using Accept Domains can help when you've specified specific content be rejected and yet you have particular messages from particular domains that you would still like to receive messages from any way. Domains The domain window displays a list of domains that will always be accepted. This is useful if you have specified on the "Main" tab to treat all incoming e-mail as SPAM or if you have specific companies that you deal with and only those companies, and therefore you want to ensure that you always accept messages from them and they are never treated as SPAM. You can Add, Remove and Modify this list using the corresponding buttons on the right hand side of the window. Accepting messages from particular senders can be very useful if you have specified other rejection criteria that may cause messages from particular senders to be rejected. For example friends you have that use aol, yahoo or hotmail. Senders The senders window displays a list of people that you want to ensure you always receive email from. For example if you have specified that under Reject Domains, anything coming from "@aol.com" is to be considered SPAM, but you have a friend with an aol e-mail account, you can put their specific address in the "Accept Senders" list and they will be considered an exception to the domain rejection rule. To Add, Remove or Modify the e-mail addresses in the sender list, use the corresponding buttons. *Note: Accept Rules will always override Reject Rules. Anytime you specify something in Accept it will always take precedence. Therefore if you specify "@aol.com" in the Reject Domains but also specify "@aol.com" in the Accept Domains list, then the messages coming from "aol.com" will always be accepted. |