Message Executive 2003 Help |
Archive Rules allow you to prevent having your mailbox or Personal Folder File grow to an unmanageable size. By moving messages after a certain period of time you can make retrieval more easy and also have your messages automatically moved to a Personal Folder File. The options on this tab allow you to set a long term management solution for moving really old messages. Disable Archive Rules This option turns archiving off all together. *MADSolutions recommends using the Message Executive counter part Attachment Executive to remove attachments from your mailbox or Personal Folder File and keep all your email in one central location. This allows for easier retrieval of really old mail since it can all remain in one place. Attachment Executive can help ensure your Personal Folder File or Mailbox isn't full of attachments and extremely oversized, thereby allowing you to store more messages in your Personal Folder File or Mailbox. Move to a Personal Folder File Selecting this option on allows you specify how old a message has to be before it is considered material for archiving. Once it reaches that age it will automatically be moved into the Personal Folder File you specify. *Note: The messages are moved into folders identical in name and location as in the source location. For example...if the message that is being moved came from "Support Items", it will get moved into a folder called "Support Items" within the Personal Folder File. Create a Personal Folder File Selecting this option tell Message Executive that you want Messages that are a particular age to be moved into a Personal Folder that is created by Message Executive according to the year of the message. This means that Message Executive will automatically create a Personal Folder File in the location you have specified and move the really old messages accordingly. |